Payroll Processing and PF, ESI Compliance for MSMEs
Monthly salary sheets, payslips, PF and ESI returns and TDS on salaries
Our expert team runs your monthly payroll: salary calculation, payslips, the PF and ESI contributions and returns, TDS on salaries and the registers the labour law asks an employer to keep. You approve the salary sheet each month and pay your staff from your own bank account; we do the working and the filings. It is quoted on the number of employees.
Who it is for
- MSMEs whose owner or accountant prepares salaries on a spreadsheet every month
- Units that have just crossed, or are close to, the employee count at which PF or ESI cover applies
- Employers who have received a notice or a demand for a late PF or ESI payment
- Factories and service units with contract or piece-rate workers, overtime and shift allowances
- Businesses that want payslips, salary TDS certificates and full-and-final settlements issued on time
What our expert team does
Set-up
We collect each employee’s joining details, salary structure, bank account, UAN and ESI number, check whether PF and ESI cover your establishment at the current thresholds, and help you register on the EPFO and ESIC portals if you are not yet registered.
Salary structure
We review how each salary is split between basic pay and allowances, because that split decides the PF and ESI contributions and the tax deducted, and point out anything that does not sit with the wage definition the law uses.
Monthly salary sheet
From the attendance, leave, overtime and advances you send, we work out gross pay, the employee and employer contributions, TDS and net pay, and send the sheet for your approval before any salary is paid.
Payslips and bank file
After you approve, we issue the payslips and a payment file in your bank’s format. You release the salaries from your own account.
PF and ESI filings
We prepare the monthly PF return (ECR) and the ESI contribution statement and generate the challans for you to pay before the due date. Our compliance calendar shows the dates.
TDS on salaries
We work out the tax to deduct from each salary under the regime the employee has chosen, and prepare the quarterly salary TDS statement and the year-end salary certificate.
Joiners, leavers and registers
We add new employees on the PF and ESI portals, mark exits, prepare full-and-final settlements, and keep the wage, attendance and leave registers ready for an inspection.
What you receive
- A salary sheet for your approval every month, and a payslip for each employee
- A bank payment file in your bank’s format
- PF and ESI challans and the filed returns, with the acknowledgements
- The quarterly salary TDS statement and the year-end salary certificates
- Wage, attendance and leave registers kept up to date
- A one-page monthly summary: headcount, total salary cost, contributions and dues paid
Documents needed
- Employee list with joining dates, PAN, Aadhaar and bank details
- Salary structure or appointment letters
- Monthly attendance, leave and overtime records
- Advances, loans and other deductions to recover
- PF and ESI registration details and portal access, if registered
- Employees’ tax-regime choice and investment declarations
- Last year’s salary TDS statements
Timeline
| Step | Time |
|---|---|
| Set-up and the first salary sheet, once the employee details are complete | 5–7 working days |
| Monthly salary sheet, once the month’s attendance reaches us | 2–3 working days |
| PF and ESI returns and challans | Filed before the due date each month, once you approve the salary sheet |
| A new PF or ESI registration | Depends on the EPFO or ESIC portal |
Fee
Payroll is quoted on the number of employees and on whether PF, ESI and salary TDS are included: get a quote. A one-time set-up or a new PF or ESI registration is quoted separately. The Monthly Retainer (₹8,000 a month + GST) covers GST returns, ITR filing, compliance reminders and a quarterly scheme review; payroll can be quoted on top of it.
You approve every salary sheet and pay the salaries and challans from your own bank account: we do not hold or move your money. We do not promise the result of a PF or ESI inspection, or a waiver of interest or damages for past delays. Disputes before a labour court or an authority go to an independent advocate, introduced on request.
Frequently asked questions
Does PF or ESI apply to my business?
It depends on how many people you employ, their wages and, for ESI, whether your area is notified. The thresholds are set by the law and are revised from time to time, so we check your establishment against the current ones at set-up and again when your headcount changes. For PF, an establishment below the threshold can also choose to register voluntarily.
When are PF and ESI contributions due?
Every month, for the previous month’s wages. Our compliance calendar lists the current due dates with the other monthly filings, and we prepare the challans early enough for you to pay on time. A late payment carries interest and damages, so the date matters as much as the amount.
The PF wage ceiling was revised in 2026. What does that mean for me?
A Gazette notification of September 2026 revised the wage ceiling used for provident-fund cover, so some employees who were outside PF may now have to be covered. We check every employee against the notified ceiling at set-up. Our official-updates page carries the notification with its source.
Do you pay the salaries for us?
No. We prepare the salary sheet and a payment file in your bank’s format; you approve it and release the payment from your own account. The same goes for the PF, ESI and TDS challans: we generate them, you pay them.
How is TDS on salary handled?
We estimate each employee’s tax for the year under the regime they choose, spread the deduction over the months, and prepare the quarterly salary statement and the year-end certificate. The form numbers changed with the Income-tax Rules 2026; our guide to TDS returns explains the new forms.
We already have an accountant. Can you do only the PF and ESI part?
Yes. Some units keep the salary calculation in-house and ask us only for the PF and ESI returns, the registrations and the replies to portal queries. Tell us what you want covered and the quote follows that scope.
Related tools and guides
Official sources this page relies on
Page checked on 11 November 2026.
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