Post-Sanction Subsidy Compliance and Disbursement Papers
Milestone tracking, utilization certificates, and inspections
A sanctioned subsidy is paid only when its conditions are met and the claim papers are filed on time. Our expert team reads your sanction letter with you, tracks each milestone and condition, prepares the claim and disbursement papers and the reports the department asks for, and helps you get ready for an inspection. It is part of the Complete Filing plan (from ₹35,000 + GST); for a subsidy sanctioned without us, it is quoted on its own.
Who it is for
- MSMEs whose subsidy has been sanctioned and is paid in instalments or after conditions are met
- Units asked for a utilisation certificate or an expenditure statement
- Units expecting a physical verification or an inspection
- Businesses with employment, production or stay-in-business conditions to report for several years
What our expert team does
Reading the sanction
We list every condition in the sanction letter and the scheme: what has to be done, by when and with which document, and give you the list.
Milestone tracking
We keep the dates in front of you, with reminders before each claim window or report falls due.
Claim papers
We prepare the claim for each instalment: expenditure statements, invoices and payment proofs, photographs of the assets and the forms the department uses.
Certificates
Where the scheme asks for a chartered accountant’s certificate, such as a utilisation certificate, we prepare the working papers; the certificate itself is issued by the associated firm, which bills you directly, or by a chartered accountant you appoint.
Inspection
Before a physical verification we go through the file with you, check that assets, invoices and records agree, and help you answer the officer’s questions.
Release follow-up and annual reports
We follow up the release with the department and file the annual or periodic reports the scheme requires.
What you receive
- A condition and milestone list from your sanction letter
- Claim files for each instalment, as filed
- Working papers for any certificate the scheme asks for
- An inspection file with assets, invoices and records in order
- The periodic reports the scheme requires, as filed
Documents needed
- Sanction letter and the scheme guidelines
- Disbursement details so far
- Invoices and payment proofs for the assets
- Photographs of the assets
- Employment and production records
- Bank statements for the project account
Timeline
| Step | Time |
|---|---|
| Condition list after we receive the sanction letter | 2–3 working days |
| Claim file for an instalment, once the documents are complete | 5–7 working days |
| Verification and release of the subsidy | Depends on the department and the scheme |
Fee
Included in the Complete Filing plan (from ₹35,000 + GST) for subsidies we filed. For a subsidy sanctioned without us: get a quote, based on the scheme and the number of claims.
The department decides when and how much is released, and may inspect before it pays. We prepare and follow up; we do not promise a release date or amount. Work that only a chartered accountant may do, such as a statutory or tax audit or a certificate a scheme asks for, is referred to our associated chartered-accountant firm, which engages and bills you directly.
Frequently asked questions
What is a utilisation certificate?
A certificate that the subsidy, or the investment it was given for, was used for the sanctioned purpose. Where a scheme asks for it to be certified by a chartered accountant, the associated firm or a chartered accountant you appoint issues it; we prepare the working papers.
What happens if I miss a condition or a deadline?
It depends on the scheme’s own terms: a claim can be delayed or refused, and some schemes provide for recovery of subsidy already paid. That is why we list every condition from your sanction letter at the start and track it.
Do you help during a physical inspection?
Yes. We prepare the file beforehand and go through it with you, so the assets, invoices and records agree when the officer visits.
How long does release take after a claim?
It depends on the department, the scheme and the budget available; we follow up and tell you where the claim stands, but we cannot set the date.
Our subsidy was filed by someone else. Can you take over?
Yes. We start from the sanction letter and the file so far, list what is pending and take it from there.
Related tools and guides
Official sources this page relies on
Page checked on 10 November 2026.
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