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Project report guide · Manufacturing

Project report for a manufacturing unit: what banks expect

Micro and small manufacturing units make components, consumables and finished goods for larger industry, traders and end consumers. They work close to their customers, take orders of varying size and often supply as part of a longer supply chain.
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In this guide

  • How the unit works, step by step
  • Inputs, utilities and approvals
  • Customers, staff and risks
  • The 24 sections of a bank-format DPR
  • A worked cost of project (illustrative)
  • 45 open Haryana and Central schemes

What the bank reads first

A bank or a subsidy department reads a project report for a manufacturing unit to answer three questions: does the promoter understand how the business works, do the costs and projections hang together, and can the loan be repaid from the cash the unit earns. This guide sets out what such a report covers for this sector, in the order of the 24-section bank format our free DPR builder produces.

The sector notes below come from the library our DPR builder uses to write the descriptive sections of a report. They describe how such a unit usually works; they carry no market size, growth rate or typical cost, because those have to come from the promoter's own enquiries and quotations. The schemes are taken from our catalogue, open on the date the page was built, and are named with each scheme's own ceiling.

The sector in brief

Competitiveness in this segment depends on capacity utilisation, control of material and power costs, consistent quality and timely delivery. Units that hold recognised quality certification and keep proper production and quality records are better placed to win institutional and repeat orders.

How the work is done

The process the “Products and Process” section of the report describes, in order.

  1. Receipt and inspection of raw materials and bought-out items against the purchase specification.
  2. Storage of materials in a dedicated store, issued to production against job cards.
  3. Processing on the plant and machinery (cutting, forming, machining, moulding or assembly, as the product requires).
  4. In-process inspection at defined stages to catch defects early.
  5. Finishing, final inspection and testing of the finished goods.
  6. Packing, labelling and dispatch to customers with the related documents.

Quality will be controlled through incoming material inspection, in-process checks and final inspection of every batch, with records kept so that any defect can be traced to its batch and corrected.

Raw materials and utilities

Typical inputs: metals, plastics, chemicals, components or other bought-out items as the product requires, together with packing material.

Raw materials will be sourced from established suppliers and dealers in the region. More than one supplier will be developed for each major input so that production does not depend on a single source.

  • Electricity for the plant and machinery, lighting and office.
  • Water for processing, cooling and domestic use, as the process requires.
  • Compressed air, fuel or other process utilities where the machinery needs them.

Approvals the report should name

In addition to Udyam, GST and the power and local-body approvals for the premises. Typically required where applicable; whether each applies depends on the size, location and activity, and is to be confirmed for the project.

  • Consent to Establish and Consent to Operate from the State Pollution Control Board, where the activity falls within its consent categories.
  • Factory licence and approval of the factory building plan under the State factory rules, where the number of workers or the use of power brings the unit within them.
  • Fire safety no-objection certificate, where required for the building or the materials stored.
  • Legal metrology registration for pre-packed goods sold to consumers, where applicable.

Market, customers and staff

Customers
Industrial buyers, original equipment manufacturers, distributors, dealers and institutional customers.
How it sells
Direct sales to industrial customers, appointment of dealers and distributors, participation in tenders and listing on government and private procurement portals.
What wins orders
Orders in this segment are won on price, quality, delivery time and the reliability of supply over a period.
Employment profile
The workforce will include skilled machine operators and technicians, semi-skilled and unskilled workers for material handling and packing, and staff for supervision, accounts, purchase and sales.

Risks a lender will ask about

The risks the sector library gives the SWOT section of the report, each with the way the project handles it.

Sector risks and how they are handled
RiskHow the project handles it
Changes in raw material pricesPrice variation clauses with major customers, more than one supplier for each input and stock planning.
Competition from established unitsConsistent quality, timely delivery and close contact with customers.
Delay in receivables from customersCredit limits for each customer, regular follow-up and a working capital limit.

Opportunities the report can point to

  • Supplying larger manufacturers that prefer local vendors for shorter delivery times.
  • Moving into related products using the same plant and machinery.
  • Access to government procurement portals and vendor development programmes.

The 24 sections of a bank-format DPR

The structure our free DPR builder produces for every sector, after the cover page and contents.

The project and the promoter

Who is setting up the unit, what it will make or sell, how the work is done, where the inputs come from, who will buy, where the unit sits and how long it takes to start. A banker reads these first to judge whether the promoter understands the business.

  1. 1. Project at a Glance
  2. 2. Promoter & Enterprise Profile
  3. 3. The Project
  4. 4. Industry Overview
  5. 5. Products and Process
  6. 6. Raw Materials and Utilities
  7. 7. Market and Marketing Strategy
  8. 8. Location and Infrastructure
  9. 9. Implementation Schedule

The money

What the project costs, how it is paid for, the assumptions behind the projections, the yearly profit, cash flow and balance sheet, the loan repayment schedule, and the ratios a lender looks at: debt service coverage, break-even and the key indicators. Every figure flows from the cost of project and the assumptions, so they must agree with each other.

  1. 10. Cost of Project
  2. 11. Means of Finance
  3. 12. Key Assumptions
  4. 13. Projected Profitability Statement
  5. 14. Term Loan Repayment Schedule
  6. 15. Depreciation Schedule
  7. 16. Projected Cash Flow Statement
  8. 17. Projected Balance Sheet
  9. 18. Debt Service Coverage Ratio
  10. 19. Break-Even Analysis
  11. 20. Key Financial Indicators

Risks, approvals and support

An honest SWOT, the licences and registrations the activity needs, the government incentives the unit may claim (named, not counted as income), and a conclusion that states the result of the projections without overstating them.

  1. 21. SWOT Analysis
  2. 22. Statutory Approvals and Registrations
  3. 23. Applicable Government Incentives
  4. 24. Conclusion

Worked example: cost of project and means of finance

Illustrative only. The cost lines are assumptions chosen to show how the statement is built, not typical costs for the sector; the totals, contingency, loan and repayment figures are computed by the same arithmetic as our free DPR builder.

Illustrative cost of project in rupees lakh
Landnone assumed
Building and civil works₹25.00 lakh
Plant and machinery₹50.00 lakh
Other fixed assets (electrical fittings, furniture)₹5.00 lakh
Contingency (5% of building and machinery)₹3.75 lakh
Pre-operative expenses₹3.00 lakh
Margin money for working capital₹15.00 lakh
Cost of project₹101.75 lakh
Term loan (assumed 70% of the cost)₹71.22 lakh
Promoter's contribution₹30.53 lakh
Monthly principal instalment (78 instalments after a 6-month moratorium)₹0.91 lakh
Interest in the first year at 10%₹7.01 lakh

Haryana and Central schemes that may apply

Open schemes an individual unit can claim, tagged in our catalogue for the manufacturing sector, named with each scheme's own ceiling. Whether a unit qualifies depends on its activity, size, location and stage; the eligibility checker tests that and also covers Punjab, Rajasthan and Uttar Pradesh.

Project-level incentives (4)

Capital, interest or tax incentives on the project itself. The report names them under "Applicable Government Incentives" and does not count them as income or as a source of finance until they are sanctioned.

Loans and credit guarantees (3)

Not subsidies: they make the bank loan easier to get and can sit alongside the incentives.

Only if the activity matches (17)

Tagged for this sector in our catalogue but limited to a narrower activity; the condition is shown under each.

  • HaryanaHaryana Aerospace and Defence Production Policy 2022

    50–100% of Net SGST for 7–10 years + 5% capital subsidy up to ₹10–20 Crore

    Only if: Only aerospace and defence production units.

    Check status: The figures on this page come from the Haryana Cabinet approval of 6 May 2022, as reported. The notified policy text was not on haryanaindustries.gov.in or investharyana.in when last checked on 19 October 2026 — confirm the current terms and validity with the Department of Industries & Commerce, Haryana before relying on them.

  • HaryanaHaryana Electric Vehicle Policy 2022

    MSMEs: 20–25% of FCI up to ₹15–50 Lakh (early units), or 50% of Net SGST for 10 years

    Only if: Only manufacturers of electric vehicles, major EV components, EV batteries or charging infrastructure — components must be exclusively for EVs or charging infrastructure.

    Official source

  • HaryanaHaryana Electronics System Design and Manufacturing (ESDM) Policy 2026

    20–30% of eligible CAPEX (up to ₹200 Crore) + 50–80% of eligible OPEX for 10 years (up to ₹20 Crore/yr)

    Only if: Only electronics system design and manufacturing units making products in the policy's Annexure I categories — not general manufacturing.

    Official source

  • HaryanaHaryana Electronics Waste Recycling Policy 2026

    30% of eligible CAPEX (up to ₹25 Crore) + 70% of eligible OPEX for 5 years (up to ₹2 Crore/yr)

    Only if: Only authorised e-waste recyclers or dismantlers processing the equipment in Schedule I of the E-Waste (Management) Rules, 2022, that start commercial production or operations after 27 May 2026 (or expand once with the required additional investment).

    Official source

  • HaryanaHaryana Pharmaceutical and Medical Devices Manufacturing Policy 2026

    20–30% of eligible CAPEX (up to ₹200 Crore) + 50–80% of eligible OPEX for 10 years (up to ₹20 Crore/yr)

    Only if: Only units manufacturing pharmaceutical products (APIs, key starting materials, drug intermediates, bulk drugs, formulations), biologics, biosimilars or medical devices as defined by the Government of India, holding the licences required under the Drugs and Cosmetics Act and the Medical Devices Rules.

    Official source

  • HaryanaHaryana Registered Vehicle Scrappage & Recycling Facility Incentive Policy 2024

    25% of eligible capital expenditure up to ₹40 lakh (micro and small units), or Net SGST reimbursement instead

    Only if: Only Registered Vehicle Scrapping Facilities (RVSF) and Registered Vehicle Scrapping & Recycling Facilities (RVS&RF) registered or approved by the Transport Department, Haryana under the Motor Vehicles (Registration and Functions of Vehicle Scrapping Facility) Rules, 2021, in B, C or D category blocks or the matching 2026 area categories.

    Official source

  • HaryanaHaryana State Startup Policy 2022

    Seed grant up to ₹10 lakh; Net SGST 50% (women-led 100%) for 7 years; patent costs up to ₹25 lakh

    Only if: Only DPIIT-recognised startups registered with Startup Haryana whose registered office is in Haryana (Category 1): a private limited company, registered partnership or LLP up to 10 years old, with turnover never above ₹100 crore, working on innovation.

    Check status: The Supplement of 30 September 2026 added new incentives (technology transfer, micro-grants for women-led startups, exhibitions, quality certification, corporate pilots, seed-fund matching, apprenticeships). Operational schemes for these new items were not on the Department’s website when checked on 20 October 2026, and the Supplement does not say whether it restarts the policy’s five-year term. Confirm with our expert team before applying.

    Official source

  • HaryanaHaryana Toys and Sports Equipment Manufacturing Policy 2026

    30% of eligible CAPEX (up to ₹50 Crore) + 70% of eligible OPEX (up to ₹3 Crore/yr for 5 years)

    Only if: Only units manufacturing toys or sports equipment as defined in the policy and by the Government of India — not general manufacturing.

    Official source

  • HaryanaPADMA Capital Investment Subsidy and Interest Subsidy Schemes (Haryana)

    25% of eligible capital investment up to ₹25 lakh (30% up to ₹30 lakh for women/SC/SHG units) + 6% interest subsidy up to ₹20 lakh a year for 5 years

    Only if: Only micro and small units making the PADMA product identified for their block (one product per block in the PADMA policy list). Inside an approved PADMA cluster: new, expansion, diversification or modernisation projects; outside the cluster: only new units set up in that block around the identified product. The interest subsidy also covers services directly linked to manufacturing in the cluster (skill centre, marketing, repair, logistics, testing, tool room) as approved by SLSC-PADMA.

    Check status: Both schemes run to 16 August 2028 (or the validity of the PADMA policy) by their own text, and no order closing them was found on the Directorate of MSME website on 26 October 2026. Whether new claims are being accepted after the Haryana Progressive MSME & Export Promotion Policy 2026 was not confirmed, and both schemes bar taking a similar incentive under another Haryana policy. Confirm with the District MSME Centre before applying.

    Official source

  • CentralCredit Guarantee Scheme for Startups

    Guarantee on loans up to ₹20 Crore per startup (85% cover up to ₹10 Crore, 75% above)

    Only if: Only for startups recognised by DPIIT.

    Official source

  • CentralEmergency Credit Line Guarantee Scheme 5.0

    Extra credit up to 20% of peak Q4 FY26 working capital use, capped at ₹100 Crore, 100% guaranteed, nil fee

    Only if: Only for borrowers that already had a working capital limit with a bank or NBFC, with the account standard on 31 March 2026.

    Check status: Guarantees are given first come, first served within the scheme's overall cap of ₹2.50 lakh crore (NCGTC, 18 August 2026), and lenders can sanction only until 31 March 2027. Ask your bank whether cover is still available before you apply.

    Official source

  • CentralExport Promotion Mission – Collateral Support for Export Credit

    Guarantee of up to 85% (micro and small) or 65% (medium) of export-linked working capital

    Only if: Only for MSME exporters of goods whose HSN tariff line is on the DGFT positive list, borrowing export working capital from a member lending institution.

    Check status: DGFT runs this as a pilot. The trade notice sets the limit of ₹10 crore per exporter for 2025-26; we have not confirmed the limit for 2026-27 or the guarantee fee, so ask your bank before relying on them.

    Official source

  • CentralExport Promotion Mission – Interest Subvention on Pre- and Post-Shipment Export Credit

    2.75% a year on rupee export credit, up to ₹50 lakh per exporter a year

    Only if: Only for MSME exporters with an active IEC and Udyam registration, and only on export credit for products whose six-digit HSN tariff line is on the DGFT positive list.

    Check status: DGFT issued these guidelines as a pilot and reviews the rates every six months, so the 2.75% rate and the list of eligible products can change. Check the latest DGFT trade notice before relying on them.

    Official source

  • CentralInternational Cooperation Scheme – Capacity Building of First Time MSE Exporters (CBFTE)

    75% of RCMC fee up to ₹20,000; ECGC premium up to ₹10,000 a year; 75% of testing/certification up to ₹1 lakh

    Only if: Only for micro and small exporters whose Import Export Code was not more than three years old on the date of the export shipment, and who exported in the same financial year.

    Check status: The International Cooperation Scheme was approved for 2021-22 to 2025-26 (to 31 March 2026). A Ministry of MSME memo of 2 April 2026 cites temporary continuation of schemes beyond 31 March 2026, up to 30 September 2026 or until the next scheme is approved, whichever is earlier; when we checked on 20 October 2026 we found no extension beyond that. The IC portal is still active (the Ministry invited trade-fair proposals in October 2026), but we saw no recent notice for this first-time-exporter component, so check with your Export Promotion Council before relying on it.

    Official source

  • CentralMSE Scheme for Promotion and Investment in Circular Economy

    25% of plant and machinery cost, up to ₹12.5 lakh

    Only if: Only for existing (brownfield) micro and small units expanding or upgrading a circular-economy project in one of 11 sectors: plastic, rubber, e-waste, municipal solid and liquid waste, compressed biogas, lithium-ion batteries, end-of-life vehicles, ferrous and non-ferrous scrap, solar panels, gypsum and toxic waste, and hazardous industrial waste and used oil.

    Check status: MSE-SPICE runs until 31 March 2027. SIDBI's circular sets ₹50 lakh as the maximum admissible project cost but admits larger projects, with the subsidy capped at ₹12.5 lakh; the RAMP portal mentions projects up to ₹2 crore. Ask your bank which project-cost limit it applies.

    Official source

  • CentralMSME Competitive (LEAN) Scheme

    Basic level free; up to ₹1.08 lakh (Intermediate) and ₹2.16 lakh (Advanced) of the consultant cost

    Only if: Intermediate and Advanced levels are taken up by a Group of Enterprises (GoE) formed on the LEAN portal, not by a unit alone.

    Check status: The LEAN guidelines say the scheme's financial support is valid until 31 March 2026. A Ministry of MSME memo of 2 April 2026 cites temporary continuation of schemes beyond 31 March 2026, up to 30 September 2026 or until the next scheme is approved, whichever is earlier; when we checked on 20 October 2026 we found no extension beyond that. The LEAN portal is still active and takes registrations, so confirm there before you commit to a consultant.

    Official source

  • CentralNational SC-ST Hub Scheme (including Special Credit Linked Capital Subsidy)

    25% capital subsidy on plant and machinery, up to ₹25 lakh, plus fee reimbursements

    Only if: Only for micro and small enterprises owned by SC or ST entrepreneurs: an SC/ST proprietor, or at least 51% SC/ST holding in a partnership or company.

    Check status: The National SC-ST Hub guidelines apply until 31 March 2026, and further continuation "shall be subject to review/evaluation". A Ministry of MSME memo of 2 April 2026 cites temporary continuation of schemes beyond 31 March 2026, up to 30 September 2026 or until the next scheme is approved, whichever is earlier; when we checked on 20 October 2026 we found no extension beyond that. The Hub's portal is still active and taking applications, so confirm with your nearest National SC-ST Hub office before you rely on the subsidy.

    Official source

Export incentives (3)

Only if the unit exports or plans to.

Support for particular costs (18)

Each covers one kind of cost (certification, testing, solar, insurance, fairs and similar) with its own application.

Planning a manufacturing unit in Haryana? See what the 2026 policy could pay by project size and area category and the subsidy stacking blueprints.

Questions about a project report for a manufacturing unit

What does a bank look for in a project report for a manufacturing unit?

A complete bank-format report in which the description and the figures agree. For a manufacturing unit the descriptive part should walk through the process (receipt and inspection of raw materials and bought-out items against the purchase specification, through to packing, labelling and dispatch to customers with the related documents), the inputs (metals, plastics, chemicals, components or other bought-out items as the product requires, together with packing material), the utilities and the approvals. The financial part then shows the cost of project, means of finance, projected profitability, cash flow, balance sheet, loan repayment, debt service coverage and break-even. Orders in this segment are won on price, quality, delivery time and the reliability of supply over a period.

Which licences and approvals does a manufacturing unit usually need?

Besides Udyam registration, GST registration where turnover or the type of supply requires it, and the power and local-body approvals for the premises, the sector notes in our DPR library list: Consent to Establish and Consent to Operate from the State Pollution Control Board, where the activity falls within its consent categories; Factory licence and approval of the factory building plan under the State factory rules, where the number of workers or the use of power brings the unit within them; Fire safety no-objection certificate, where required for the building or the materials stored; Legal metrology registration for pre-packed goods sold to consumers, where applicable. These are typically required where applicable; whether each applies depends on the size, location and activity of the project, and our expert team confirms it for a specific unit.

What risks will a lender ask about for a manufacturing unit?

Changes in raw material prices, met by price variation clauses with major customers, more than one supplier for each input and stock planning; Competition from established units, met by consistent quality, timely delivery and close contact with customers. A report that names its risks and shows how each is handled reads as more credible than one that lists only strengths, and the same points feed the SWOT section of the DPR.

Which Haryana and Central schemes may apply to a manufacturing unit?

Our catalogue lists 45 open Haryana and Central schemes tagged for the manufacturing sector, including Haryana Interest Subsidy Scheme 2026 (5–7% interest subsidy, up to ₹20–25 Lakh per year), Haryana Progressive MSME & Export Promotion Policy 2026 (15–30% of eligible capital expenditure, up to ₹4 Crore) and Haryana SGST Refund Subsidy Scheme (30–70% of Net SGST for 7 years). Whether a unit qualifies depends on its activity, size, location and stage, so run the eligibility checker before counting on any of them; Punjab, Rajasthan and Uttar Pradesh schemes are matched there too.

Are the cost figures on this page typical for the sector?

No. They are assumed lines put through the same cost and loan arithmetic as our free DPR builder, to show how the statement is built: contingency at 5% of building and machinery, a term loan of 70% of the cost, 10% interest over 7 years with a 6-month moratorium. Your own report should use your quotations, rent or land figures and the bank's terms.

Can I prepare the project report myself?

Yes. The free DPR builder asks for the project details and costs, pre-fills the manufacturing sector's descriptive text, and produces all 24 sections with the projections, which you can download in Word, PDF or Excel. Before it goes to a bank or a department it should be reviewed by a Chartered Accountant; our expert team can review it or prepare it with you.

Official sources this page relies on

The notifications our catalogue read each listed scheme from, and the registration every scheme asks for. The sector notes above are our own and carry no official figure.

Page checked on 10 November 2026.

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